This function will make the process of paying bills simple especially in a batch process.
Within a typical process, the purchasing group has issued a purchase order to the vendor, the vendor ships the products, the receiving department receives the merchandise and issues a goods receipt. Several days later, the accounts payable department receives an invoice from the vendor.
To pay this invoice, from the Main Menu choose
Finance → Accounts Payable
In the Navigation Pane
Work Area → Enter → Click Bills and Adjustments
The Main Working area populates of which the accounts payable personnel will enter a new bill
Note: Most often, the “Type” field will auto-populate with the “Bill” type. In the event it does not, click the drop-down arrow and choose “Bill”
Acumatica denotes required fields with a red asterisk. So, ensure all required fields are populated. If not, an error message will prompt upon attempting to save or release the AP Bill
In the Vendor field, either (1) begin typing the vendor name or (2) use the lookup icon to find the appropriate vendor
Enter the date as shown on the vendor invoice
Enter the vendor reference number, which is most often the vendor invoice number.
A description is not required; however, if a description is on the purchase order, it will auto-populate the field.