Selecting a software or service to handle your payroll requirements can be overwhelming, but there are ways to make the choice clearer. When making this decision, you have three major areas you will need to analyze:
This is the most important part of your analysis. Pricing should be secondary. Compare pricing only with products that pass the functional test.
With today’s technology, most employees expect easy access to paystubs and W2s, as well as the ability to make demographic changes to their master record online. Administrators should expect the tools to manage garnishments, special payroll runs, payments to vendors (i.e., 401k, benefit carriers, government agencies). Administrators should also expect tools with automatic notifications to assist with one-off payroll exceptions as well as routine activities. Managers will want an easy way to access their direct reports’ timesheets and salary history.
All payroll software leverages a few payroll tax services to update and maintain tax rates (local, state and federal). Some tools offer this as a seamless service, requiring no action on your part to keep the rates current. Many products also provide full tax filing services, and some even handle the payments to the appropriate authorities. You may elect to have these services without having to outsource your payroll. This option is new to the market.
In today’s marketplace, most payroll software and service are priced on PEPM (per employee, per month). Although you may receive a PEPM price, you may still be able to pay annually, saving a few dollars. PEPM pricing typically excludes the one-time fees that all products will require, such as implementation, training, clocks and badges.
A few years ago, CS3 Technology added Scissortail HCM by UKG, formerly Kronos, to our portfolio. We used the same three criteria mentioned above to find a product with broad functionality, unlimited user license, flexible tax services, outsourced or inhouse processing and competitive pricing. Check out Scissortail HCM to learn more about this product.
Sheri Blaho is the Director of Marketing for CS3 Technology. Her education as an accountant combined with her years of system design and programming gives her a unique perspective that is a great advantage for all customers. While primarily focused on HR, Payroll and Time Collection systems, she can answer questions regarding ERP solutions too.
November 2, 2023
Learn about the 5 main challenges manufacturing companies face in HR. Find out how to attract, retain, and engage top talent. Find out how technology and effective management strategies can ensure success in this ever-changing industry with CS3 Technology.
October 2, 2023
In this intro to our blog series Thriving in the Digital Age: CS3 Technology's Philosophies for Success, our CEO Gary Crouch explains the principles behind CS3 Technology's work philosophies that have guided our business for years.
September 21, 2023
Discover how Scissortail's Multi-factor Authentication (MFA) release improves sign-in security, protecting your data. Learn about the password requirements and MFA options to ensure a secure experience. Stay informed with the UKG update.
September 15, 2023
Discover the exceptional culture and commitment of CS3 Technology. Explore how they seamlessly integrate software solutions, provide ongoing support, and foster a close-knit community. Join a transformative journey of collaboration, growth, and empowerment with CS3 Technology.