Utilizing Biometric Time and Attendance Systems are a great way to make your payroll more accurate. Biometric Time and Attendance Systems are comprised of: a device – usually a biometric clock, software – to do calculations on time, and a database - to store the punches and calculations.
Let’s start with the device – a biometric time clock can collect an ‘identifier’ to determine who is clocking in. There are various types of biometric clocks that utilize different identifiers that include: fingerprints, iris scans, facial recognition, and hand geometry. And depending on your workspace, you may need a tough clock that is dirt and water-resistant for outdoor worksites.
Next, we have the software and database components. As employees clock in and out with a biometric device, the punches will transfer to the database by using network wiring or wireless connectivity. Then the software looks at the punches and does calculations based on the rules you set up in software. The software can have all the different types of rules you establish in the software. The rules can include: how to round the punches (to schedule, to 15 minutes, etc.), exceptions (late in, early out, absent, etc.), break and meal tracking, time off approvals, missing punch notifications, and how to calculate overtime or double time, and so on. Once the time is accumulated and before payroll processing, you will want approval that the time is correct from the employee and/or manager. The software can then prepare the time into a file format for your payroll system to import and you can process payroll.
Without a biometric clock, payroll turns into a paper shuffle and manual entries. Many times, if there is a clock, the system utilizes a punch card clock that requires manual calculation of time or paper timesheets that are collected once approved by the managers. Then the payroll team enters the time manually into the payroll system and processes payroll.
There are many benefits you receive from employees using a biometric clock. Here are a few:
Biometric Time and Attendance Systems can make your payroll processing more efficient and accurate. Contact us if you would like to learn more!
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