White Paper

12 Ways Acumatica Outshines Other ERP Solutions

Published on

Dec 9

Troy Vars

When it comes to Enterprise Resource Planning (ERP) software, there are a lot of products out there vying for your attention. But what sets Acumatica apart from the rest? Here are just 12 of the ways that Acumatica shines above other ERP systems:

  1. Native Cloud-based System
  2. Single Data source
  3. Streamlined Reporting options
  4. Options for Data Access
  5. Customizable Financial Reporting
  6. Intuitive Alerts and Notifications
  7. Built in Visual Workflows
  8. Easy user interface
  9. Thoughtful Security and Licensing
  10. e-Filing Taxes
  11. Mobile Access
  12. Truly Paperless system

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We get it. Looking for a new ERP system but you've been so bogged down with requests for information, getting the data you need has been impossible. Even when you do find time to analyze your options, how can you trust that the products will actually deliver on their promises? We feel your pain and we want to help - which is why we've put together a list of features where we believe Acumatica outshines all other ERP products. 

From its user-friendly interface to its comprehensive functionality, Acumatica is the obvious choice for any businesses that value the 12 bulleted features above. We understand that there is no one-size-fits-all solution. The right ERP system for your business will depend on a number of factors, including the size and scope of your operations, your industry, and your specific business needs.

But if you're looking for an ERP system that offers powerful features and functionality, outstanding scalability, and a proven track record of success, then you definitely need to have a look at Acumatica. 

Native Cloud Based System

Eliminate the cost and complexity of running software on a private or local server.

  • No server installs – CS3 and Acumatica do this all for you
  • No client installs – only a current web browser is required
  • No install conflicts with other solutions
  • No scrambling for IT to get connected to the server
  • No virus attacks causing lost data – Acumatica and Amazon have your protected
  • No data backups needed – Again, Acumatica and Amazon have your back

The archaic act of trying to run software on a local or private server can be one of the biggest headaches for any business. We wrote an article over 7 years ago covering this exact topic. 

The complexity and cost of purchasing, installing, and maintaining hardware can be overwhelming - not to mention the needs for information technology (IT) support and potential virus attacks, lost data, and having to manually monitor backup protection. 

Cloud-based ERP systems like Acumatica are perfect for businesses of all sizes because they offer a number of advantages over traditional ERP systems. No server installs? No client installs? No hassling with IT? No virus attacks, lost data, or backups needed? Such an arrangement could make running any software much easier - which is why native cloud based systems are the future of software products!

Move over all of your needs are fulfilled in the same comprehensive package. No more need for complicated cobbled together solutions from different providers.

Single Data Source

It’s just easier when you only have one application.

Your staff has only one system to learn and all information (whether client, product or vendor) is always stored in this common location

  • Everything is in one place
  • All related activity can be tied together and easily found

A single database system allows your staff to have only one system to learn and all information (whether client, product or vendor) is always stored in this common location. One of the biggest advantages of using a cloud-based ERP system like Acumatica is that all your data is stored in one place. 

This makes it much easier to access and analyze your data, which can help you make better business decisions. In addition, having all your data in one place makes it much easier to report on your business performance

Working in an environment with a single data source is a dream come true. With Acumatica, you can quickly generate custom reports with just a few clicks, so you can get a clear picture of how your business is doing. Workflow activity can be easily tracked and data that could otherwise become lost in the chaos of multiple systems can be quickly and easily found. 

For operations staff, only having to learn one system is a huge plus. Finally, having a single source of data makes it easier to comply with regulatory requirements. Instead of struggling to get data from disparate sources, you have all the info in one convenient location--talk about streamlining your workflow! 

Reporting Options

Ultimately, the value of an ERP system is about getting the information to do your job and make decisions.  Access must be timely, easy, and accurate.

  • Dashboards – visual awareness!  That picture is worth a thousand words.
  • GI’s (Generic Inquiries) allow for instant reporting 
  • Focus on Today’s work Today
  • Shared data views provide a single version of Truth aligning the organization

Reports are the lifeblood of decision-making, so it's essential to have easy and flexible reporting options when using an ERP system. Visual dashboards, generic inquiries, shared data views and business intelligence are all fundamental components of reaching the most accurate results quickly.  

Dashboards provide a real-time snapshot of your data, while instant reporting helps you make decisions based on current information. Shared data views allow staff to see the same data within their roles and business intelligence provides actionable insights for better decision-making. With Acumatica, all these options are available—so you can be sure that the information you need is always accessible and up-to-date! 

Data Access Options

Sometimes you need to have systems to communicate with each other.  Acumatica leverages Microsoft’s OData and Microsoft Office Tools.

Acumatica makes it easy for you to stay connected to your business data! By leveraging Microsoft's ODATA, Acumatica enables systems to exchange information easily and seamlessly. Need to export reports or integrate with Microsoft Outlook? No problem - Acumatica gives you the necessary tools to make all of that happen quickly and easily. 

With Acumatica's built-in feature set, the power of your data is only a few clicks away and will make staying connected simpler than ever!

Financial Reporting

In addition to Generic Inquiries, Acumatica includes financial reporting tools.

  • Easily customize all financial reports
  • Distribute reports electronically or via dashboards

The advanced financial reporting tools in Acumatica come with a range of benefits. Easily customize reports to fit your exact needs; this flexibility allows you to make data-driven decisions quickly and accurately. And you don't even have to break out the printer - electronic distribution options mean you can get your reports out faster than ever before, no paper involved (but we’ll get back to that in a minute). 

Plus, enjoy an intuitive dashboard interface where you can manage all these reports in one place! By using Acumatica's financial reporting tools, you’ll get ready for improved decision-making tomorrow.

Alerts and Notifications are Standard

Alerts are a standard feature with Acumatica as part of the commitment to collaboration.

  • No more KnowledgeSync
  • Fully automated, based on data change triggers OR time-intervals
  • Available in every module and screen in the system
  • Available via email, SMS Text or push notification to the mobile app

No more KnowledgeSync! Acumatica makes it easy to keep your teams on the same page with automated alerts and notifications. Alerts come as standard, allowing you to reflect data changes in real-time, at time-intervals or as triggers - they are available every module and screen within Acumatica. 

In addition, get notified via email, SMS Text or even push notifications so that one never misses an important notification. With Acumatica’s commitment to collaboration, alerts and notifications are completely automated and super convenient - no manual effort required.

Built in Visual Workflows

Again, no more 3rd party tools to achieve automation.

  • Design a workflow that matches your current business process
  • Multiple workflows keyed off a field (Order Types, Customer Types etc.)
  • No more skipped approvals or processes

No more struggling to design complex workflows with multiple third-party tools needed to achieve the desired automation. With built in visual workflows, you now have the power to seamlessly map out all of your business processes and apply them whenever you need them. All of this can be done in an easy-to-use interface so that even non-technical personnel can get involved. 

Designing a simple workflow can be accomplished in minutes, while even the most complicated process can be managed quickly. You also have the ability to define who should receive skipped approvals and who should not, ensuring that everyone involved is kept up to speed on any changes. No more broken processes, no more time wasted on trying to figure out how it works. This is truly a game changer for process improvement!

Stunning and Easy-to-use User Interface

The best and easiest user interface

  • Drag and Drop files in records, master & transactions, headers and lines
  • Cut and paste transactions or master records
  • Excel-like grid inquiry screens with sorting, filters, and quick import/export
  • Universal searches on transactions, master records, help and assistance

Introducing a user interface that is second to none - with stunning visuals and simple drag-and-drop controls, it's the best choice for automating your tedious day to day tasks. Our cutting edge UI can help you breeze through files, records, transactions and much more.

 Plus, with a special Universal Search tool you can quickly find master records, grid inquiry results, as well as quickly import/export information. And if you ever need help or assistance, our round the clock support team is always just a click away! It never gets easier than that when striving for perfection in your daily workflows. Give it a try today and see how our easy-to-use user interface can take the hassle out of your life!

Security and Licensing

Acumatica encourages all employees to access the company ERP. 

  • Security is designed to ensure each department and position has access to the information related to their daily activities while protecting confidential information.

With Acumatica, thoughtfully designed security and licensing systems have been developed to ensure that all employees have safe access to information, while also protecting confidential records. Acumatica's philosophy is that this kind of access brings our workers closer to their daily activities and lets the entire team benefit from easy access to the information they need. 

With secure environments like this, all employees are encouraged to feel comfortable using it as a daily resource. A safe and informed security schema is essential for the long-term success of any software system!

e-Filing Taxes

Tax preparation just became easier with direct filing to IRS

  • no fees for additional service

There are some misconceptions and myths about payroll and filing, but who needs a headache? Not you, not with e-filing! With direct filing to the IRS, doing your taxes is simpler and easier than ever. No more middlemen or extra fees - just click a few buttons and relax. You can thank us later 

Mobile Access

Anywhere, Anytime access wherever you are. 

  • Any device that has a browser and access your system.  
  • The mobile app is streamlined and easy to use. 

Life in the digital age has changed dramatically, thanks to mobile access that lets you access your systems anytime, anywhere with any device. No longer are you tied to your desk; instead, you can be a step ahead and seamlessly connected to your systems from wherever you are. 

Accessing data on the go is now a breeze with simple, streamlined mobile apps that make it easy for anyone to use. Anytime access isn't just about convenience - it's about gaining an edge in the workplace whenever and wherever needed. So get connected and get ahead!

Paperless system

Truly a paperless solution.

  • Attach documents to any master record or transaction throughout the entire system 
  • Send attached documents or generated reports/forms via alerts and emails
  • Document Management revision tracking 
  • Initiate documents within the system that travel through the life of the task

Going paperless has never been easier with the introduction of document management systems! Not only can you initiate documents but you can easily track revisions, too. What's more, send out notifications and attached documents through alerts and emails. 

This revolutionary system is truly a remarkable paperless solution; all the required details can be effortlessly attached to any master record or transaction within the entire system, leaving you with a streamlined workflow.


What to look at for your next ERP

As an Acumatica Approved Partner,  we believe this ERP solution is a powerful tool that provides endless possibilities for automation and customization. With their stunning and user-friendly interface, extensive security features, mobile access capabilities, and paperless system, Acumatica is perfect for any business looking to expand their productivity and success. 

Not only does it provide the necessary tools for data entry but the built-in visual workflows can replace the need for third party tools when it comes to automation needs. Plus, with its e-filing 1099 Form feature businesses can rest assured they will be able to get direct filing with the IRS quickly and accurately. Implementing Acumatica into your business is sure to take you company’s operations up a notch – or two! So, if you are considering an ERP solution make sure to add Acumatica on your list of potentials. 

Contact us today for cost comparisons and questions about implementing Acumatica for your business – we’d be more than happy to answer them! Happy ERP Hunting!

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