Blog Post

How to Set Credit Limits in Acumatica

Published on

Dec 7

Dana Zodrow

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One of the most important tasks while dealing with accounts receivable is collecting the amount due from the customer.  Acumatica helps with this process by allowing the user to set credit limits for each customer.  For example, you’ve sold a deal to a new customer who is also a brand-new business.  You want to limit their credit as well as their allowable days past due.  This is how to set up those limits:

  • In the Receivables module, under the Profiles section, click Customers
  • Search for the customer in the top right-hand corner with the spyglass or click the + at the top of the page to add a new customer
  • Under the GENERAL INFO tab within the CREDIT VERIFICATION RULES section, choose from the following:
  • Days Past Due
  • Limits days past due only
  • Credit Limit
  • Limits credit limit dollar amount only
  • Limit and Days Past Due
  • Limits both days and amounts
  • Disabled
  • No Limits
Graphical user interface, text, applicationDescription automatically generated
  • Choose the necessary limits based on your company’s policies
  • These can be edited at any time

Customer Status

  • Depending on your company’s policy regarding overdue receivables, the customer status can be changed to Credit Hold which will prevent further invoice creation
  • Another tool to use in Acumatica in order to manage credit hold status includes
  • In the Receivables module, under Processes, click on Manage Credit Holds
  • Choose from the following actions:
  • Apply Credit Hold
  • Customers who are past their credit limit and/or days (based on your previous choices) will show up on the screen
  • Either click the box next to the customer you want to apply credit hold to and click PROCESS  or click PROCESS ALL to place all listed on credit hold
  • Release Credit Hold
  • Customers with Credit Hold as their status appear in this list along with their overdue balance, if applicable
  • Either click the box next to the customer you want to remove from credit hold and click PROCESS or click PROCESS ALL to remove all customers in the list from credit hold

Credit limits is another easy option within Acumatica to help you track as well as collect overdue customer accounts.

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