It’s April and if you are in the payroll department, you have probably received more than one phone call or email about an employee’s W-2. You mail the employee’s W-2 by January 31, but by April when employees are filing taxes, you are inundated with requests for additional copies. Employees forget to update their address, they misplace the W-2 (although they always blame the spouse or children, right?), or are positive you never sent it out (like we make mistakes ha!).
Scissortail HCM by UKG, formerly Kronos, has been a lifesaver for me during the month of April. I am no longer held hostage by “snail mail” thanks to Scissortail’s benefits. Did you know that ex-employees can continue to login and retrieve past pay statements and W-2’s at their leisure? That alone is a huge benefit of using Scissortail HCM!
At any time, a past or present employee, can login into Scissortail and complete the following steps to retrieve information:
- Click hamburger icon at the top left (3 lines).
- Click My Account
- Click My Forms
- Choose the form needed i.e. W2s
- Click on the magnifying glass at the left of the row (year) needed.
- Click Download PDF
- Voila – your W2
- *Note: Employee can also click electronic consent at the top right so that the form is only sent electronically.
Besides W-2’s, the employee has access to pay statements at any time as well. Follow the same steps listed above but choose My Pay Statements after Clicking My Account (#2 above). Besides convenience it’s also a secure way for employees to retrieve their information without relying on the post office or having to wait for the information.
Need help with this or dissatisfied by your current payroll solution? Contact us today and get real help from us when you need it. Our goal is to always provide extraordinary knowledge enabling our Clients’ greatest success. We look forward to helping you succeed soon.
Photo by Marvin Tolentino